Along with 2Go SyncIt that I talked about in a previous post. Another one of my favorite utilities is Lookout for Outlook. It is an add in for MS Outlook that loads into the menu bar. It is the same a the Find function, but far faster. It actually indexes every word of every email as it is added. The first time you run the software it could take 15-20 minutes to index everything. But that is a one time occurance. After that it indexes on the fly. What is great about it is the speed. Just this morning someone asked me about a document I had sent them in Sept. ’05. I simply typed in one key word and had the results back in under 3 seconds. This product is so good, that Microsoft actually bought them to incorporate into future versions of Office.
UPDATE: Still available for download.
How many times has this happened to you? Someone you know finds a good web site and sends you an email with the link. You want to add it to your favorites. Problem is, you have your PC at work, your notebook that you travel with and then there is that PC (or PCs) at home. If it’s a good website you would want it on all of those PCs. So you send yourself and email, then go to each PC and open up the email and copy the web site into your favorites. What a pain!
Now there is a simpler innovation. 2Go SyncIt. You download the utility from here. The first time you install it on a PC, you will be asked to set up an account or login. Once you install it on your PCs. Any change you make on one PC, is automatically updated on every PC you have the software installed on.
One of the bonuses of this software I discoverd a few weeks ago. I was doing some house cleaning and accidentally erased about 80% of my bookmarks. An email to 2Go got a response within a couple of hours that showed me how to restore all the bookmarks. It seems they hold on to any deletions for 30 days.
Many people ask me how do I know so much about gadgets, or what is going on in the world of technology. It is really quite simple. I don’t spend hours surfing for information. I use something called RSS which stands for Really Simple Syndication. Basically it is a standard to feed news headlines to you. There are a multitude of RSS readers out there. Some website home pages, such as MSN and Yahoo now allow you to add RSS feeds to your home page. My favorite tool is Desktop Sidebar. This great little tool has a large number of “panels”. I choose to use the News, Weather and Stock panels. The news panel is the RSS reader. The panel sits at the side of your Windows desktop and scrolls through the headlines from the RSS links you have chosen. When you mouse over a headline, a small window opens with the summary of the article. If you want to see the actual web page you simply click on the headline and you open the web page. I personally like the newspaper function. You click on this button at the top of the news panel and it shows every headline for every news item you are linked to. In a matter of 10 minutes I can be up to date on what is going on for the day. I will spend more details on where to get the RSS feeds on future posts.